Required Documents for Shipping to the DRC
- Bill of Lading
- Commercial Invoice
- Freight Invoice
Step-by-Step: How to Ship Cargo to the DRC
Step 1: Gather All Required Documents
Shipping to the Democratic Republic of Congo begins by gathering all the necessary documents. Some documents will be your responsibility (the exporter), and some you will receive from the shipping company or the CTN provider. You’ll need a commercial invoice that clearly lists each product, its quantity, and its declared value. A packing list must provide an itemized breakdown of the shipment’s contents.
Make sure that the information on all of these documents is an exact match. Details like the consignee’s name, cargo value, and vessel information are especially important for cost-effective shipping and reliable delivery time.
Documents You (Exporter/Shipper) Provide
- Commercial Invoice: lists product details, value, and consignee information.
- Packing List (or Export Declaration): itemizes everything in the shipment.
- Vehicle Documents (if applicable): if shipping vehicles, you will need the title, registration, etc.
- FERI Certificate: apply through AfricaCTN or another authorized agent.
Documents Provided by the Shipping Carrier or Freight Forwarder
These are issued after booking your shipment. They’re required for the CTN but can’t be gathered until after Step 3 (Booking).
- Bill of Lading: Issued by the carrier once the shipment is booked; confirms vessel name, voyage number, and ports.
- Freight Invoice: Issued by the carrier; shows transport charges and proof of payment for shipping services.
Step 2: Verify Country Regulations
Before shipping to the Democratic Republic of Congo, you need to know the country’s import regulations. These rules vary based on your cargo type and port of entry. The following are the primary ports of entry for the Democratic Republic of the Congo:
- Matadi serves as the main commercial port for general goods and personal shipments
- Boma typically handles bulk commodities and agricultural cargo
- Banana is reserved for oil, gas, and industrial materials
If your international shipping efforts involve vehicles or heavy machinery, keep in mind that they require additional inspections. Always confirm whether your items are classified as restricted or require pre-shipment inspection. Failing to do so can result in customs holds or the need to re-export goods.
Step 3: Book Your Shipping Carrier and Confirm Freight Details
Before applying for your DRC Cargo Tracking Note (FERI), you must first book your shipping carrier or freight forwarder (FedEx, DHL, etc). This involves selecting your preferred shipping method, whether containerized, RoRo, or bulk, and paying for the freight.
Once your booking is confirmed, your carrier will issue a draft Bill of Lading containing essential details like the vessel name, voyage number, and destination port. You’ll need this information to complete your CTN application.
When shipping to the Democratic Republic of Congo, confirm your vessel and port details for a smooth shipping experience. The vessel name, voyage number, and destination port must appear identically across the bill of lading, CTN, and any related shipping forms. Even a minor discrepancy can cause your entire container load to be held up at customs.
Before departure, double-check that all documents show the correct vessel and route details. This helps maintain compliance with DRC port authorities and avoids costly administrative issues after your cargo is en route.
Step 4: Apply for a Cargo Tracking Note (CTN)
All cargo headed to the DRC must be registered under a Cargo Tracking Note (CTN), known locally as a FERI certificate. This document contains essential shipping information, including the shipper, consignee, vessel name, and cargo specs.
Before shipping to the Democratic Republic of Congo, your CTN must be validated. This process must take place before the vessel departs. Without it, customs will not allow your goods to enter the DRC, and you could face significant fines or shipment delays.
To apply, you’ll typically submit your commercial documents through an authorized CTN agency. Once your documents are validated, your CTN number will be linked to your shipment, ensuring smooth clearance upon arrival.
Step 5: Keep Copies and Track Progress
Once your shipping services are booked, keep both digital and hard copies of every document. Having backups allows you to resolve any customs queries quickly and provide proof of compliance when required.
Use your freight forwarder’s tracking tools or the carrier’s portal to monitor the vessel’s departure and estimated arrival. Couriers provide this information so you can stay updated on your shipment’s progress.
Key Regulations & Customs Notes
Global logistics is inherently complicated. Shipping to the port of Matadi or another port within the DRC is no exception. Make sure you comply with these regulations and customs requirements:
- Obtain a CTN/FERI before cargo is shipped
- Make sure the CTN matches the vessel name and bill of lading
- Shipping rates and tariffs vary based on cargo type, declared value, and country of origin
- Get prior authorization for restricted goods like weapons and pharmaceuticals
Your logistics services provider can offer reliable shipping and help you comply with these regulations. However, you have to do your part to ensure your cargo is compliant. Failing to pay your customs duty or misfiling paperwork can result in fines or costly delays.
The Final Step: File Your DRC CTN With AfricaCTN
When it comes to managing your DRC FERI Certificate, working with a trusted provider like AfricaCTN simplifies every step. Our partnerships with reliable logistics solutions providers allow us to get your shipments cleared for import into the DR Congo. With AfricaCTN, you’ll benefit from:
- A CTN dashboard for certificate and shipment tracking
- Direct communication from our skilled support team
- Authorized provider status, as AfricaCTN is recognized by 90% of African countries that require CTNs
- A streamlined process that allows for quick validation and minimal paperwork
Now that you know how shipping to the Democratic Republic of Congo works, it’s time to simplify customs clearance with AfricaCTN. Get started today.
FAQs About Shipping to the DRC
How Long Does It Take to Get a CTN?
Most FERIs are issued within 24 to 48 hours. Make sure your documents are complete and accurate. Submitting complete paperwork can cut down on processing time.
Can I Apply After the Vessel Has Sailed?
Yes, but your shipment could be delayed or you could incur penalties. It’s best to obtain a validated CTN before the vessel leaves the port of origin.
What Happens if My FERI Is Missing?
Customs will not allow your cargo into the DRC if you don’t have a CTN. While your shipment is held at the port, you will accrue storage fees and rack up fines.
Are There Specific Port Requirements (Matadi, Boma, Banana)?
Yes. Each port has its own customs office and may have slightly different inspection protocols. You should confirm your destination port early to avoid routing mistakes.
How Long Will It Take My Shipment to Reach the DRC?
Transit times vary based on which shipping options you use. For example, air freight tends to arrive faster compared to ocean freight.