To file for a Togo ECTN with AfricaCTN the required documents are:
- Bill of Lading
- Commercial Invoice
- Freight Invoice
- Export Declaration (Exempt in USA)
This article will cover the list of required documents, why they are needed and common errors we find on these documents.
Complete List of Required Documents
Bill of Lading
The Bill of Lading is the core document used to issue the ECTN for all west African countries. A few of the key things mentioned on the BL are:
- Shipper and Consignee name and address
- Notify party information
- Port of loading and discharge
- Container numbers and seal numbers
- Gross weight and volume
- Cargo description
- Packaging details
Tip: Ensure the BL matches the parties on the commercial and freight invoice exactly or you risk CTN rejection.
Commercial Invoice
The commercial invoice is a document issued by the seller to the buyer. It includes information such as:
- Invoice number and date
- Currency
- Goods value
- Quantity sold
- Payment terms
Freight Invoice
The freight invoice is issued by the freight forwarder or shipping line. It will include:
- Freight value
- Incoterms
- Currency
Tip: The freight invoice is not required if the freight value is noted on the commercial invoice
Export Declaration
The export declaration is issued from the loading countries government portal. It can be called an EEI, AES, EDI and a few other names.
Why are These Documents Required?
Togo requires these documents to validate the ECTN to ensure the Togolese Port Authorities have all the information they need regarding your shipment before it arrives. It helps speed customs clearance and prevent delays and fines in port.
Common Document Errors
When shipping to Togo, the most common error we see is a mismatch between the goods value, weight or HS code between the bill of lading, commercial invoice and export declaration.
The details about the goods must exactly match between all documents or the ECTN will be rejected.
Summary
The required documents for a Togo ECTN are the BL, commercial invoice, freight invoice and export declaration. Submitting complete and accurate documents is critical for quick validation and avoiding costly delays.
For a complete overview and link to submit your Togo ECTN application, visit the full guide here.
