To apply for a Benin BESC / ECTN, you must submit a standard set of documents that provide key shipment details such as the parties involved, goods and value.
Incomplete or incorrect documents can cause delays, fines or issues at the discharge port. This guide outlines each required document, what it includes, and important notes.
Bill of Lading
What It Is:
A document issued by the carrier or shipping line, confirming the shipment details and voyage information.
What We Need From It:
- Shipper and consignee
- Notify party
- Vessel and voyage
- Port of loading & discharge
- Container numbers & seal numbers
- Description of goods
Important Notes:
- Draft bill of lading is acceptable
Commercial Invoice
What It Is:
A document showing the value of the goods being shipped.
What We Need From It:
- Goods value
- Currency
- Incoterm
Important Notes:
- No important notes
Freight Invoice
What It Is:
A document showing the cost of the ocean freight.
What We Need From It:
- Freight value
Important Notes:
- Not required if the freight value is listed on the commercial invoice
Customs Declaration or Export Declaration
What It Is:
An official document filed with customs in the country of export
What We Need From It:
- HS codes
- Declared value
- Reference number
Important Notes:
- Must match the values on the commercial invoice
Vehicle Titles (if applicable)
What It Is:
A document that proves ownership of the vehicle
What We Need From It:
- Owner name
- Vehicle make, model, VIN
- Title number
Important Notes:
- Required when shipping vehicles only